Vacancy Details

Job Summary

Our client, a well-known shipping company, now seeks to appoint a Fine Art Shipping Coordinator to join their team in San Francisco.   

Main Duties:

Assess client’s individual needs on a day to day basis
Work within best practice guidelines to ensure the most cost effective co-ordination of resources
Manage a number of project files simultaneously including the timely booking of internal and external services such as transport, case making, freight etc. 
Attend regular team meetings ensure projected turnover information is correct e.g. end date, projection date & value of invoice
Invoicing - ensuring invoices are passed on time, month to month or in advance as the job file requires
Internal and external documentation - ensuring documents are delivered in an accurate manner and on a timely basis 
Assist with solving credit control problems as and when queries arise
Authorise purchase invoices for services purchased from suppliers on each project including overseas agents
Ensure Team Manager is made aware of any client dissatisfaction ASAP 
Applying for export licences & CITES permits ETC.
Opening jobs on tailor made shipping system
Preparation of shipping documents
Preparation of estimates
Client liaison.
The ideal candidate will be computer literate, able to work under pressure and as part of a team and have solid fine art shipping experience. However the client will also consider someone with good transferable freight forwarding / project forwarding skills.
This is an outstanding opportunity to develop your career with this industry leading multi-national entity. A highly competitive salary / benefits package is on offer for the right applicant.

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Job Summary

Ref: LE/14616

Sector: Fine Art/Gallery Services

Location: San Francisco

Salary: Negotiable

Contract: Permanent

Posted: 04 Apr 2016