Vacancy Details

Job Summary

Our client a leading contemporary art gallery, are seeking a HR Manager to join their team in London.


Generalist HR Act as a sounding board and coach to business managers; provide them with exceptional HR support, advice, guidance, skills and tools to proactively manage their teams effectively
Ensure HR knowledge is kept up-to-date and accurate; attend employment law seminars etc.
Provide guidance to Directors on team structure and design, job descriptions and title changes.

Oversee all recruitment activity and spend
Develop and maintain active candidate pools for key roles
Work with line manager to draft job descriptions, screening lists and interview scripts for recruiting
Assist with arranging interviews as required and conduct interviews as required
Check visa situation and ensure work permits are in place where necessary
Draft and send offer letters from template
Oversee salary negotiation process, together with Finance Director and Operations Director
Draft employment contract from template and talk over contract with new joiner before signing
Manage induction process for new joiners and work with line managers to set up training
Develop and manage relationships with external recruitment consultants to gain wider visibility of talent available in the market for senior roles
Providing advice, coaching, training and support to line managers on recruitment

Manage gallery induction and training programs
Manage overall training budget; reviewing and approving training requests
Set up and deliver training for team managers on recruitment, leadership, etc

Manage annual appraisal process
Coach line managers on performance management
Employee Relations:  

Provide an open door policy for staff to assist with any employee relations issues
Provide mediation/conflict resolution as required
Support Directors on morale and employee engagement issues     
Work with line managers (and legal if required) on any disciplinary issues
Ensure all job changes and pay changes are given to payroll each month
Data entry into SAGE HR of people data; design and running of SAGE reports
Support on holiday queries and annual set up of holiday in SAGE for part time workers and LOS awards
Manage maternity and paternity issues (i.e. send out letters and talk through policy with staff)
Regularly review and update HR documentation / policies
Ensure employee files are kept up to date with records of any job or pay changes
Provide reporting and management information on salary, LOS, staff numbers, etc
Address Flexible Working requests
Draft references
Manage immigration sponsor license and related responsibilities
Carry out all leaver administration
Conduct exit interview and feedback key points to Directors to identify trends and ensure response
Keep job descriptions up to date

Manage regular external benchmark of salaries and benefits
Design and implement non-financial employee incentive schemes and ideas
Draft and maintain compensation policies with the Operations Director
Work closely with Finance and Sales Directors on redesign of any bonus schemes  
Review wages across the organisation for consistency
Oversee annual salary review process; provide benchmarking information to Directors; recommend and review requests for exceptions; calculate salary increases for all permanent and fixed-term staff and draft relevant correspondence to notify them of the change in salary

Attend staff meetings
Attend all gallery openings
Pass invoices for purchase made within 48 hours of receipt of invoice
Person Specification:

Solid HR generalist experience in a creative business
Strong influencing skills
Problem solver with a practical head for finding solutions that are non-corporate and ‘low touch’
Friendly and approachable
Strong negotiator, commercially minded
Passionate about contemporary art
Able to thrive in a fast paced entrepreneurial environment
CIPD qualification
Good understanding of employment law and best practices

Share this vacancy

Job Summary

Ref: LE/14913

Sector: Fine Art/Gallery Services

Location: London

Salary: £40,000 - £50,000

Contract: Permanent

Posted: 22 Apr 2016